PR Tips for Event Promotion and Success

1254520_teamwork__1As spring gets us all outside again, it puts us in the spirit of summer gatherings and starts the season of corporate events.

PR News recently shared 6 Tips for PR Success with Your Events from Diane Gage Lofgren, chief communications officer and senior VP, brand communication, at Kaiser Permanente.

1. Evaluate Your Event for a Strategic Fit: Events need to be consistent with the organization’s brand, meshing with business goals, objectives and outcomes. The event must match your company’s values and business priorities.

2. Secure Leadership Buy In: Identify key executive sponsors of the event and schedule briefings with them. “Be ready to demonstrate your event’s value to them with a business case,” says Gage Lofgren.

3. Pre-Plan and Promote the Heck Out of Your Event: Promote speakers ahead of time to your contacts through emails, blogs, and social media. Pitch to media in advance and amplify presence onsite through the display of artwork, demonstrations and videos. Have trained PR team members onsite to staff interviews and followup with media and stakeholders.

4. Make Events Interactive and Memorable: During conferences and meetings minimize the use of PowerPoint. Also, shake up the event with something unexpected (a surprise guest speaker or a flash mob gathering, for example). Build in unique activities and events that make your event stand out.

5. Extend the Event: Invite key journalists and bloggers and offer previews to a few select reporters. Facilitate an expert meet-and-greet to attract media PR and attendees. Create an event-specific mobile game for attendees and offer added-value items at the event.

6. Share Your Event Results: Offer event surveys to participants that are fun and interactive. Send a recap to all stakeholders sharing survey findings and other metrics. And be sure to highlight how PR contributed to the bottom line via your event.

What strategies do you find most successful when promoting your event to the public and the media?

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About promotionalguru

A marketing communications professional helping other marketing professionals, business leaders and marketing students gain a better understanding of trends in advertising and public relations as well as tips for being a successful marketer.

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